Key takeaways
- Google's AI assistant, built into Gmail, Docs and Meet for Workspace teams.
- Best for: Teams already paying for Google Workspace, Owners who want AI help inside Gmail and Docs.
- Pricing: Paid plans from Business Starter: $7 per user per month with a 1-year commitment, as listed on November 6, 2026.
- Business data: Google's Workspace FAQ says submissions from licensed users are not reviewed by human reviewers or used to train generative AI models.
What Gemini does
Gemini is Google's AI assistant. For business, it comes with Google Workspace plans and appears inside Gmail, Docs and Meet. A small business already on Workspace can use it to draft email, summarize threads and write documents without a separate tool.
Who it’s for
A good fit for
- Teams already paying for Google Workspace
- Owners who want AI help inside Gmail and Docs
Not a good fit for
- Teams that use Microsoft 365 as their main office suite
- Businesses that want one assistant outside any single office suite
Gemini pricing
| Plan | Price |
|---|---|
| Business Starter | $7 per user per month, with a 1-year commitment |
| Business Standard | $14 per user per month, with a 1-year commitment |
| Business Plus | $22 per user per month, with a 1-year commitment |
| Enterprise | Custom pricing |
As listed on Google’s pricing page on November 6, 2026. Prices change, so check the live page before you buy.
Key features
- Gemini in Gmail
- The Starter plan lists the Gemini assistant in Gmail.
- Gemini across apps
- Standard lists Gemini in Gmail, Docs, Meet and more.
- Ask Gemini panel
- Docs has a side panel where you type a prompt or pick a suggested one.
- Prompt history
- You can clear your Gemini history from the panel.
How to get started with Gemini
- Check that you have an eligible Google Workspace plan.
- Open a document in Google Docs.
- Click Ask Gemini at the top right.
- In the side panel, pick a suggested prompt or write your own, then press Enter.
- Clear your history from More options if you want to.
Steps based on Google’s own documentation. Menus change, so follow the live page if they differ.
Full walkthroughHow to Set Up Gemini in Google Workspace for Your TeamAccounts, team invites, admin and data settings, connecting your apps, and three tasks to try first.Business data and privacy
Google's Workspace FAQ says submissions from licensed users are not reviewed by human reviewers or used to train generative AI models. Admins can manage access through Google's admin guides.
Source: Google’s own documentation.
Gemini alternatives
ChatGPT
by OpenAI
A general AI assistant for writing, research and everyday office tasks.
Best for Teams that want one general assistant for many tasks
Free plan, paid plans from Business Standard seat: $20 per user per month, billed yearly
Claude
by Anthropic
An AI assistant for writing, analysis and working through long documents.
Best for Teams that work with long documents and written content
Free plan, paid plans from Pro: $17 per month, billed yearly
Microsoft 365 Copilot
by Microsoft
Microsoft's AI assistant that works inside Word, Excel, Outlook and Teams.
Best for Teams already paying for Microsoft 365
Paid plans from Copilot Business add-on: $18.00 per user per month, paid yearly (promotional through December 31, 2026)
Perplexity
by Perplexity
An AI search assistant that answers questions with web sources.
Best for Owners who do a lot of online research
Free plan, paid plans from Pro: $17 per month, billed yearly
Guides that use Gemini
Rather hand it over?
Gemini: common questions
Is Gemini included in Google Workspace plans?
Google's pricing page lists the Gemini assistant in Gmail on Starter and across Gmail, Docs, Meet and more on Standard. Plus and Enterprise include the Standard features.
Does Google use Gemini prompts from Workspace customers for training?
Google's FAQ says submissions from licensed users are not reviewed by human reviewers or used to train generative AI models. Read the FAQ for the full terms.
Sources
Read on November 6, 2026. Vendors change prices and menus, so check the live page before you buy.
About the author
Andy Kang, AI Partner Team. Andy Kang writes the AI directory for AI Partner Team, which sets up and builds AI tools for small businesses alongside managed IT. Each page is written from the vendor’s own pricing, help and trust pages, and shows the day those pages were checked.
- Facts come from the vendor’s own website and help docs, linked on every page.
- Each page shows the date we last read those sources.
- We do not score or rank tools. We say who each one suits and who it does not.
- If a vendor does not publish a price, we say so instead of guessing.