Otter.ai
by Otter.ai
A notetaker that records meetings and writes summaries.
Best for Small teams that want a free plan to try first
Free plan, paid plans from Pro: $8.33 per user per month, billed yearly
AI directory · 5 tools
Meeting notes and transcription tools for small businesses
These tools record or listen to your video calls and turn them into written notes, summaries and action items. A small business can use them so nobody has to type notes during a client call. Most connect to your calendar and join meetings on their own.
Key takeaways
- Most tools join Zoom, Google Meet and Microsoft Teams from your calendar.
- Free plans exist but they limit minutes, meeting length or AI use.
- Tell guests when a notetaker is recording the call.
Meeting notes and transcription at a glance
| Tool | Best for | Free plan | Paid plans from |
|---|---|---|---|
| Otter.ai | Small teams that want a free plan to try first | Yes | Pro: $8.33 per user per month, billed yearly |
| Fireflies.ai | Teams that want searchable call records | Yes | Pro: $10 per seat per month, billed yearly |
| Fathom | Individuals and small teams that want a generous free plan | Yes | Team: $15 per user per month, billed yearly |
| tl;dv | Teams that want a one-click recorder for Google Meet | Yes | Pro: $18 per seat per month, billed yearly |
| Read AI | Google Workspace users who like a browser extension | Yes | Pro: $15 per user per month, billed yearly |
Prices as listed on each vendor’s pricing page. Follow a tool’s page for its source.
The tools
Fireflies.ai
by Fireflies.ai
A meeting notetaker that joins calls and keeps searchable transcripts.
Best for Teams that want searchable call records
Free plan, paid plans from Pro: $10 per seat per month, billed yearly
Fathom
by Fathom
A notetaker that records calls and writes quick summaries.
Best for Individuals and small teams that want a generous free plan
Free plan, paid plans from Team: $15 per user per month, billed yearly
tl;dv
by tl;dv
A meeting recorder that saves highlights from Google Meet, Zoom and Teams.
Best for Teams that want a one-click recorder for Google Meet
Free plan, paid plans from Pro: $18 per seat per month, billed yearly
Read AI
by Read AI
A meeting notetaker that also searches across your work apps.
Best for Google Workspace users who like a browser extension
Free plan, paid plans from Pro: $15 per user per month, billed yearly
How to choose
- Check that the tool supports the video apps your clients use.
- Read the free plan limits before you rely on it for every call.
- Look at what the vendor says about training on your recordings.
- Decide whether you want a bot in the meeting or a recorder that runs on your computer.
Head-to-head comparisons
Guides
Rather hand it over?
Meeting notes and transcription: common questions
How do meeting notes and transcription tools work for a small business?
They connect to your calendar and join calls or listen on your computer. After the call they produce a transcript and a summary you can share.
Do meeting notes and transcription tools need permission from guests?
Rules differ by place and company, so tell guests when a call is being recorded. Most tools show a notice or join as a visible participant.
About the author
Andy Kang, AI Partner Team. Andy Kang writes the AI directory for AI Partner Team, which sets up and builds AI tools for small businesses alongside managed IT. Each page is written from the vendor’s own pricing, help and trust pages, and shows the day those pages were checked.
- Facts come from the vendor’s own website and help docs, linked on every page.
- Each page shows the date we last read those sources.
- We do not score or rank tools. We say who each one suits and who it does not.
- If a vendor does not publish a price, we say so instead of guessing.
Free IT check
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